HR administration services
We offer clients a comprehensive approach to doing business, including HR administration and consulting on labor law issues related to labor relations in Russia.
As an extension to our payroll outsourcing services, we also provide HR administration support, ranging from general tasks, such as personal files management and preparation of employment relationship contractual agenda, to more specific HR consultancy – in order to make sure that all your statutory reporting and compliance requirements applicable in Russia are met. We also provide a wide range of tailored solutions and services designed to fit perfectly the specific needs of your HR teams.
Our services help you to manage the following tasks:
- HR files administration: Organizing and keeping all personal files of employees in compliance with statutory requirements
- Newcomers and leavers agenda: Administrative support during the on-boarding process, preparation of employment related documents and other HR documents for new or leaving employees, provision of necessary trainings for e.g. payroll process, T&A
- Audits and inspections: Representation in regular and extraordinary communication with the Russian statutory authorities, support and guidance during audits and inspections, preparation of required supportive documentation, resolution of any disputes
- Additional consultancy: related to voluntary health insurance, residency status and employment of foreign nationals
- Audit on the correctness of maintaining the client's personnel records, identifying inconsistencies, developing recommendations for eliminating errors, assistance in restoring personnel records, if necessary.
Labour-law and employment support
As an integral part of our HR administration and payroll services, we offer a comprehensive labour law support provided by our experienced team of Russian legal experts. They are ready to address the following matters related to employment relationship in Russia:
- Design and implementation of internal HR processes, development of guidelines, policies and procedures, preparation of a standard set of templates
- Preparation of employment contractual documentation, such as contracts and amendments, job descriptions, termination agreements, liability for damage and material responsibility agreements and others, fully in compliance with legal requirements and best practices applicable in Russia
- Resolution of various employment related matters, such as working time and shifts, employment termination including mass layoff, working conditions, annual leave, parental leave, health and safety at work, employee benefits and other areas
- Consultancy related to GDPR and personal data protection in Russia